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Running Events

Events modulePlan virtual, in-person, or hybrid events with RSVP tracking, capacity limits, ticket pricing, reminders, and calendar invites.

Members find your events under My Activity > My Events and add them to their calendar in one click.

Use Events in the Manage Portal to plan live sessions, meetups, watch-alongs, workshops, or any other gathering for your community.

Open Events​

  1. Open the Manage Portal.
  2. Select Events.

Event Types​

PayBru supports three event types:

TypeUse it for
VirtualOnline sessions via Zoom, Google Meet, Microsoft Teams, or Discord voice/stage.
In-personPhysical meetups with a venue and address.
HybridBoth at once — physical attendees plus a live stream link.

Each event includes a date, start time, timezone, description, and an access level (public to anyone, members-only, or locked to a specific tier).

PayBru Events page showing event summary cards, create event controls, and a list of upcoming events
The Events page helps you create new events and manage the ones already scheduled

Create an Event​

  1. Select Create Event.
  2. Enter:
    • Title and description.
    • Date, start time, and timezone.
    • Event type (virtual / in-person / hybrid).
    • For virtual: the meeting URL (Zoom, Meet, Teams, or Discord channel link).
    • For in-person: the venue name and physical address.
  3. Choose the access level: public, members-only, or a specific tier.
  4. Set capacity if you need to cap attendance.
  5. Set ticket pricing if it's a paid event, or leave free for included-with-membership.
  6. Save or publish the event.

When you publish, the event becomes visible to eligible members, and RSVPs open.

Track RSVPs​

For each event you can see:

  • Going count — members who confirmed attendance.
  • Interested count — members tracking the event but not yet committed.
  • Capacity usage if you set a cap.

Members can also download a calendar invite (ICS) straight from the event page, which adds it to Google Calendar, Outlook, Apple Calendar, or any other ICS-compatible calendar.

Reminders​

PayBru sends automated reminders to RSVP'd members:

  • 24 hours before the event.
  • 1 hour before the event.

Reminders go out through in-app notifications, email, and Discord (if connected).

Manage an Existing Event​

  • Edit the event if the time, link, venue, or description changes — members are notified of meaningful changes.
  • Cancel an event when something falls through. Members are notified, and refunds run for paid events.
  • Close RSVPs once the event is full or you no longer want new sign-ups.

Tips for Strong Events​

  • Start virtual if you've never run an event — fewer logistics, easier to fill.
  • Be specific about time and timezone — "20:00 SAST" is clearer than "tonight".
  • Tell people what to bring or expect — even for digital events ("have your mic ready").
  • Follow up after — share the recording or a recap post for members who couldn't make it.

Events and Discord​

If your community uses a Discord stage or voice channel for events, paste the channel link into the virtual event URL field. RSVP'd members get the link in their reminders.

See Also​